Procurement

Our vendors are expected to conduct business responsibly, ethically and in line with OL’s procurement requirements. Vendors must provide accurate information, declare any conflicts of interest, comply with agreed terms and conditions and deliver goods and services according to specified requirements and accepted industry standards.

To register as an OL vendor, complete and sign the relevant Vendor Application Form and submit the required supporting documents. These include company registration or identification documents, a bank confirmation letter not older than three months, VAT registration where applicable, Social Security good standing documentation and signed payment terms and conditions.

Applications are verified by Procurement and processed through SAP for approval. Successful vendors receive confirmation once registered.

Frequently asked questions

What is the difference between an RFI, RFQ, and Tender?

Request for Information (RFI): An RFI is used to gather market information, supplier capabilities, product information or indicative pricing. It is not a formal procurement method with an award process and does not create a commitment by OL to purchase goods, works or services.

Request for Quotation (RFQ): An RFQ is used where OL requires suppliers to submit priced quotations for clearly defined goods, works or services. Quotations are evaluated against the price as well as the requirements and criteria stated in the RFQ document.

Tender: A tender is a formal competitive bidding process for higher-value, complex or strategic procurement requirements. Bidders must submit complete offers in line with the tender document, including all mandatory documentations, technical information, pricing and compliance documents.

Who is eligible to participate in OL bidding processes?

Eligible Namibians and foreign registered companies may participate, provided they meet the requirements stated in the specific bidding document. OL procurement opportunities are open to qualified bidders on an equal and competitive basis, subject to applicable legal, regulatory, technical, commercial and policy requirements.

How do I become a supplier to OL Group?

To be considered as a supplier, complete the vendor registration process and submit all required supporting documentation. Registration enables you to take part in future sourcing opportunities, but it does not guarantee that any business will be awarded. Supplier selection is based on OL’s procurement policies, competitive sourcing processes, commercial evaluation criteria and governance requirements.

What documents are required for local supplier registration?

Depending on the nature of your business, you may be required to submit:

Company registration documents
Bank confirmation letter
VAT registration certificate (where applicable)
Good Standing Certificates
Signed payment terms
Any additional compliance documentation requested by the OL Group

What mandatory documents are required from foreign companies?

Company registration or incorporation documents from the bidder’s country of registration
Valid tax compliance, tax clearance or equivalent document issued by the relevant authority in the bidder’s country of registration, where applicable.

Can suppliers participate in tenders if they are not yet registered?

In some cases, suppliers may be asked to complete registration and due diligence checks before a contract is awarded. OL also reserves the right to run pre-qualification assessments before inviting suppliers to take part in certain tenders.

How can bidders submit their proposals or bid offers?

Bids may be submitted physically or electronically, as instructed in the specific bidding document. Bidders must follow the submission method, address or platform, format and deadline it prescribes.

Where can bidders find current OL procurement opportunities?

Current OL procurement opportunities are published on the OL site - https://www.ol.na/procurement and may include RFIs, RFQs, tenders, expressions of interest or other sourcing notices. Bidders should regularly check the site for new opportunities, amendments, clarifications and closing dates.

Are bidders required to declare conflicts of interest?

Yes. Bidders must disclose any actual, potential or perceived conflict of interest that may affect the fairness or integrity of the procurement process. Failure to disclose a conflict of interest may result in disqualification or other action in accordance with the bidding document and OL procurement policy.

Does OL consider ESG and sustainability requirements?

Yes. OL may assess suppliers against environmental, social, governance (ESG), ethical sourcing, health and safety and business continuity requirements as part of the procurement process.

procurement

Tenders

Request for Quote (RFQ)

FAQ's

Frequently asked questions

Upcoming Events

More Info

Portfolio

Quick Contact

procurement

Tenders

Request for Quote (RFQ)

FAQ's

Frequently asked questions

What is the difference between an RFI, RFQ, and Tender?

Who is eligible to participate in OL bidding processes?

How do I become a supplier to OL Group?

What documents are required for local supplier registration?

What mandatory documents are required from foreign companies?

Can suppliers participate in tenders if they are not yet registered?

How can bidders submit their proposals or bid offers?

Where can bidders find current OL procurement opportunities?

Are bidders required to declare conflicts of interest?

Does OL consider ESG and sustainability requirements?

Upcoming Events

More Info

Portfolio

Quick Contact

Subscribe Our Newsletter